Front Desk Administrative Assistant

Position: Front Desk Administrative Assistant
Employment Type: Full-time
Industry:  Manufacturing
Location: Covington
Pay Rate: $18 to $22 per hour (To be determined by experience)
Schedule: Mon- Fri 10 AM to 4 PM

We are excited to invite a dedicated and professional Front Desk Administrative Assistant to join our thriving team!

As the first point of contact for our valued visitors and clients, you will play a crucial role in creating a warm and welcoming atmosphere. Your responsibilities will include managing the front desk, assisting with administrative tasks, and supporting various departments.

We're looking for an organized, friendly multitasker who thrives in a fast-paced environment, ensuring a vibrant and engaging workplace for everyone. Be a part of our journey!

Key Responsibilities:

• Greeting and welcoming visitors, clients, and employees with a positive attitude.
• Answer direct phone calls to the appropriate departments.
• Manage the front desk area, ensuring it is clean and organized.
• Manage incoming and outgoing mail and packages.
• Maintain office supplies inventory and place orders when necessary.
• Assist with administrative tasks such as filing, photocopying, and data entry.
• Provide support to other departments as needed.
• Ensure compliance with company policies and procedures.

Training Provided
Daily Duties –

• Update core inventory.
• Verify employees' attendance for the previous day.
• Check voicemail.
• Enters employee time sheets.
• Process customers' credit app as needed.
• Enter customers' orders & email the order acknowledgments to customers.
• Create & stage T-cards.
• Enter cost accounting.
• Print, load, and tag (HC + partitions) / box labels (partitions)
• Set up LTL shipment.
• Create a ship sheet.
• Update the order log spreadsheet.
• Send Orders Entered Report
• Match AP invoices with packing slips and purchase orders.

Weekly Duties –

• Put together aging statements on Wednesday.
• Bill customers on Friday
• Order supplies based on a quick inventory taken.
• Check & create a positive pay spreadsheet.
• File AP checks & completed customer orders and payments.
• Monthly Duties –
• Enter inventory.
• Put commission statements together.
• Give drug-free workplace training documentation to employees and document sign-off.

Monthly
Enter inventory.

• Put commission statements together.
• Give drug-free workplace training documentation to employees and document sign-off.

As needed.
Making Partition Samples

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options
• Opportunities for professional development

Qualifications:

• Fluent in English (Bilingual English/Spanish preferred)
• A high school diploma or equivalent, an associate degree or higher, is preferred.
• Proven experience as a front desk representative, receptionist, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to manage sensitive information with confidentiality.
• Drug-free Workplace
• Clean criminal History